Onboarding Software Essentials

Streamline the Onboarding Paperwork Process

321Forms & E-Verify

The 321Forms team is certified as an E-Verify Employer Agent!

Our paperless onboarding system lets your new employees fill out their portion of the I-9 at home (where all their information is) and then you can complete your portion quickly and accurately. Using the IDs provided by the employee, you simply click through to the E-Verify website from inside our system.

Our advanced technology pushes I-9 data into E-Verify so that you don’t have to log into the E-Verify system.

Presto! It’s done.

Reduce time, reduce errors, reduce possible fines and reduce inspection-based anxiety by using our accurate and intuitive onboarding software.

You finish helping new employees fill out their portion of the I-9 – which all too often means that for two days you remind your new hires to bring in their IDs and send them home from work on the third day because they still didn’t bring in the required documents.

Then you still have to fill out your portion and make sure everything is exactly right so you don’t get a $1,000 fine during an I.C.E. inspection.

Finally with 321Form’s E-Verify integration, you can check the employee’s work eligibility.

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“321Forms definitely streamlined our process by a significant margin, which frees me up to accomplish other tasks throughout the day besides onboarding. The software provides a solid structure to help me stay organized and complete onboarding paperwork for new hires very quickly.”

— JORDAN S. HR Coordinator - Multilingual Call Center

ONBOARDING FEATURES

Automated Onboarding

Easily switch to fully automated onboarding with 321Forms. Our employee onboarding software completely streamlines hiring, status updates, and open enrollment. The transition from new recruit to productive employee is smooth and painless. Simply set and go. Previously repetitive tasks become an automated process that works in the background while you’re handling more strategic HR activities.
Your paper documents are transformed into smart digital files that are designed to accept only the type of information you specify, so employees with missing or incorrect information do not pass go. Chasing down employees for missing information is a thing of the past. You’ll have to start using your gym membership to get your steps in.
You’ll be able to collect employee information consistently, accurately and (almost) hands-free, so you can spend your time on more important tasks.
Employees love the efficiency of filling out their information ONE TIME only – getting them on the job much faster.

Form Conversion

Convert stacks of handwritten forms into smart and organized digital files without compromising the original look and feel of your company’s documents. Forms become available online where your employee can access them at their convenience, making it easy to complete them before their first day of work.
With our form conversion technology, the redundancy of filling out the same information again and again for multiple forms is eliminated, as repetitive information can be predetermined and auto-populated.
Your employees are empowered with forms they can read and complete in their preferred language, while still returning them to you in English. Fields with required information are designed to recognize missing or inaccurate data, and when complete, employees can sign electronically and notify you for approval.
Choose from our catalog of standardized forms or work with our form builders to create a consistent, custom-branded experience.
Employees will have a steady experience, while building an understanding of your unique company’s branding & style.
-Convert Forms to Digital Files
-Access Forms Remotely
-Eliminate Redundancy
-Improve Accuracy

E-Signature

If you’ve ever come close to missing a deadline because you had to track down an employee for a missing signature, you know that most of that time is spent chasing the signature, and not actually getting the signature. With 321Forms, documents are converted into digital files and stored in the cloud so they can be accessed remotely, and signed and submitted electronically. 321Forms converts every step of your onboarding into a fully electronic process so you no longer have to hunt down an employee or their paperwork, and your risk of missing important deadlines is reduced significantly.
Time spent hunting through filing cabinets and sifting through stacks of paperwork is thing of the past. With 321Forms, you’ll never have to hit ‘print’ to get even a single signature from your employees, which means fewer trips to the office supply store to stock up on paper, ink, folders, pens, staples, and yet another filing cabinet. And instead of trying to find places to house those supplies, you’re more likely to gain a whole lot of extra room in the office. So go ahead and stretch your legs out and enjoy the view- at least until the boss runs out of places to put all those desks you’ll be needing for the new hires.
Capture signatures simply, remotely & securely, reducing the need to chase down employees when forms need to be updated.
Employees love the convenience of digital signatures so they don’t have to break away from their work to go to the HR office for a wet signature.
-Reduce Compliance Risks
-Streamline Workflow
-Limit Resource Exposure

Pre-Fill Forms

321Forms can automatically insert your company’s standard information, such as address fields, FEINs, etc. for your entire company or for multiple locations. This information will be pre-filled when your new hires complete their forms. Create multiple onboarding packets and customize them to accommodate the many different needs within your organization.
Our auto-populate feature allows you to tailor your forms with information that’s specific to different divisions or exclusive to certain departments, without having to manually complete those fields each time you bring on a new employee. This information can be updated or changed anytime, but you’ll never have to repeat the same step twice.
Updating all of your employee data has never been easier, as 321Forms was built to simplify the gathering of data & automatically fills out forms wherever that data is required.
No one dislikes filling out paperwork more than employees on their first day. Our system saves hew hires an average of 35 minutes when filling out paperwork.
-Automate Your Onboarding
-Eliminate Redundancy
-Reduce Errors

321Forms was created to reduce paper usage & pen-strokes. The efficiency of our system improves accuracy and eliminates handwriting forensics from HR’s job description – reducing errors & reducing *risk***.

MULTILINGUAL SUPPORT

321Forms translates form queries into over 80 languages and then compiles the information back to English; employees can use the system in their prefered language – limiting information lost in translation. We create better communication with fewer errors!

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100% VALID E-SIGNATURES

Sign, submit, and approve without ever touching a single piece of paper. A truly paperless onboarding solution, conveniently saving you time and resources.

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PRINT COMPLETED DOCUMENTS ON-DEMAND

Information is securely stored on our secure servers. At anytime, PDF’s can be generated to easily print whenever you need the forms, if you need a hard copy. We built our system to conveniently reduce wasted resources and physical storage space.

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