Human resources professionals are experts are dealing with the implementation of government laws that affect their organization’s employment policies. From mandatory vacation time to paternity/maternity leave and everything in between, your HR department understands the importance of staying up-to-date with relevant legal rules and regulations set forth by your state and federal governments.

As the law adapts and changes all the time however, these professionals can find themselves going back into the details of your new hire onboarding process to make edits, omissions and additions to stay in line with updated company practice law. Even missing the most minor detail could cost your company significantly when it comes to legal matters – so how can business make sure their acquisition and introduction of new talent is optimized for the law of the land?

An onboarding software system that has built-in bug monitors can alert data entry staff when required information is missing, or if the wrong information is inputted. This acts a back-up for your business when it comes to governmental laws, and massively reduces the chance of HR missing vital errors.

When checking an employee’s eligibility to work in the United States, businesses can’t afford to make mistakes, or they open themselves up for fines and investigations from Immigration and Customs Enforcement, who recommend that I-9 work eligibility forms are completed by you and your employee within the first three days of their new role. This means HR is at the mercy of the employee when it comes to waiting for them to bring in the correct documents at the right time, and filling it in exactly right in accordance with ICE specifications. Employee onboarding software that is equipped with E-Verify technology means the I-9 can be completed online by new hires at home, meaning they will have full access to all the correct documentation, shortening the time it takes for this all so important task to be completed. The system will also alert you if the employee has used incorrect or a fraudulent social security number, ID or anything else related to their employment verification, allowing managers and HR to be confident their recruitment process is in line with government employment regulations.

There are many other benefits to using electronic onboarding software when it comes to staying on the right side of the legal line. Time-tracking and calendar capabilities mean that HR can stay ahead of deadlines when dealing with staff who need to undergo licensing training to remain eligible to perform their job roles. For instance, your first responders in the workplace will be required to update their medical training after an allotted period of time, and your onboarding software can gather the details of this, preventing your company from going through a lapse of coverage.

The fines, investigations and knocks to a company’s reputation when they are found to not be abiding by government laws can be damaging, and they are easily avoided with an onboarding software system designed to ensure your business has the best resources available when it comes to employment law.